How it works
We do the gathering, the form filling and the cross-checking. You keep the parts that must be yours: the final check, the declaration and the council's fee.
The steps
Free portfolio check
You send the postcodes of the properties you manage through the portfolio check form. We look each one up against the wards in the council's licensing schemes and reply by email with a list: inside the selective licensing wards, inside the additional HMO licensing wards, outside both, or not placed. There is no charge and no commitment.
You choose the properties and pay
You tell us which properties you want prepared. The fee is £299 per property, paid in advance. We confirm the order and how to pay by email.
You send the documents and information
We send a checklist for each property, matched to the council's form. You send the measured floor plan, the certificates and the property and letting information by email, or by the upload link we give you.
We complete the council's application form
We enter each answer from what you sent, check documents against answers (addresses, dates, names), and put the documents in order and name them. Where something is missing, out of date or inconsistent, we tell you in writing and wait for your answer. We do not guess and we do not fill gaps.
We hand it over ready
You receive the completed application with a short note of anything you should look at closely.
You check, declare and pay the council
The proposed licence holder or the managing agent reads every answer, corrects anything that is wrong, makes the legal declaration and pays the council's licence fee on their own card. The application is then theirs, and the council deals with them directly.
What you supply
- A measured floor plan of the property.
- The safety and other certificates the council's form asks for.
- Property information: address, type, layout, how it is let and how many people live there.
- Details of the proposed licence holder, the manager and anyone else the form asks you to name.
- Evidence for any council discount you want to claim.
You are responsible for the accuracy of everything you supply. We work from your documents and do not verify them against the property.
What we do not do
- We do not make the declaration. The proposed licence holder or managing agent must make it themselves.
- We do not answer questions about a person's convictions or past conduct. The person declaring answers those.
- We do not pay the council's fee or hold client money.
- We do not visit, measure or inspect properties, or produce floor plans or certificates.
- We do not give legal advice, or advise on whether a property meets licence conditions.
- We do not decide licences. That is the council's decision.
Timing in Medway
Medway Council says applications for selective and additional HMO licences can be made online from Monday 4 January 2027, and that you cannot apply before that date.
Until the council opens its online form, nobody can complete it. In the meantime we can run your portfolio check, tell you what to start gathering and collect your documents, so that each application can be completed once the form is open.
Applying in time is your responsibility. We will tell you when your application is ready, but we do not monitor the council's dates on your behalf.
Source: Medway Council, Private rented sector licensing, checked 11 November 2026.
How the handover works
The council's online application system for these schemes is not open yet, so we cannot say for certain how it handles an application prepared by someone other than the applicant.
If the system lets a draft be prepared and then picked up by the applicant, we will complete it there for you to log in, check, declare and pay. If it does not, we will give you a completed answer sheet that follows the form question by question, with the documents named and in upload order, for you to enter and submit.
Either way, if we cannot prepare your application we refund the £299 in full.
Start with the free check
It takes a few minutes to send your postcodes, and it tells you whether there is anything to prepare at all.